Supplier Onboarding
Digital KYC and verification workflows for suppliers and agro-dealers — document upload, approval queues, and account activation without paper forms.
Supplier Onboarding replaces the paper-based supplier registration process with a structured digital workflow. Suppliers complete a self-service registration form, upload required documents, and are routed through a configurable verification and approval process. Once approved, the supplier account is activated automatically with the correct payment terms, credit limits, and service access pre-configured.
Everything you need, nothing you don't
Self-Service Registration
Suppliers complete their registration via a web or mobile form — business details, contacts, banking information, and tax registration number — without visiting a branch.
Document Upload
Suppliers attach required documents — certificate of incorporation, tax clearance, bank confirmation letter, identity documents — directly to the registration record.
Configurable Verification Steps
Define the verification steps for your supplier category — credit check, site visit, reference verification, tax clearance validation — as a configurable checklist within the approval workflow.
Approval Queue Management
Pending supplier applications sit in a structured approval queue, assigned to the responsible reviewer. SLA timers ensure no application waits indefinitely.
Auto-Account Activation
On final approval, the supplier account is activated automatically with the payment terms, credit limits, and service permissions configured for their supplier type — no manual setup required.
Supplier Portal Access
Approved suppliers receive login credentials for the supplier self-service portal — where they can view their account status, submit invoices, and track payment status.
Re-Verification Reminders
Document expiry dates are tracked automatically. When a supplier's tax clearance or registration certificate approaches expiry, the system sends a re-submission reminder.
Supplier Directory
A searchable, filterable directory of all active suppliers — with status, category, payment terms, and performance metrics visible to authorised procurement and finance staff.
Built for your team
Onboard new suppliers in days instead of weeks — with a structured, auditable process that meets compliance requirements without manual follow-up.
Ensure every supplier in your database has completed due diligence, holds current documents, and has been approved by the right authority before any payment is made.
Maintain an accurate, up-to-date supplier database with a clear view of each supplier's status, capacity, and performance.
Often used together with
Ready to activate Supplier Onboarding?
Sign up free and configure Supplier Onboarding in minutes — or book a demo and we'll walk you through it live.